Purpose of This policy outlines the procedures for receiving and verifying pre-funded financial instruments, ensuring all funds credited to client accounts are legitimate and fully traceable. It adheres to SEBI and stock exchange regulations to maintain transparency and security in financial operations .

Scope

This framework applies to all forms of pre-funded instruments accepted by Invexmart Financial Services Pvt Ltd, including demand drafts, pay orders, banker’s cheques, and other permitted instruments, as governed by current regulatory standards .

Definitions
Pre-funded instruments are financial documents not directly linked to a client’s account during issuance. Verification of funding sources is mandatory to meet regulatory compliance .

Acceptance Criteria
Only instruments made payable to “Invexmart Financial Services Pvt Ltd” are accepted.

The client’s name and unique code must be visible on every instrument.

The issuing bank’s details, instrument number, and payment method must be thoroughly checked.

Instruments purchased with cash require bank confirmation; third-party instruments are not permitted.

Instruments are credited to client accounts only after successful verification and compliance checks .

Required Documentation
The client must provide the bank’s advice or payment receipt.

A copy of the bank statement or passbook may be requested for further validation.

If an instrument is funded by cash, confirmation from the issuing bank is mandatory.

Additional documents may be requested based on a preliminary risk assessment .

Handling Unverified Funds
Funds from clients who cannot be fully traced are held in a special client account pending verification.

Release of funds will occur only after all necessary checks are completed and a formal client request is made .

Recordkeeping
All documents, including verification records, bank confirmations, instrument logs, and communication details, are retained according to SEBI and exchange archival requirements .

Monitoring and Reporting
Suspicious or unverifiable funds are escalated to the Compliance and Risk team. All statutory reporting requirements, including those under the PMLA, will be strictly respected .

Policy Updates and Communication
Periodic reviews of this policy will ensure ongoing alignment with regulatory changes and risk management practices. Any revisions require board approval before implementation. Updates are circulated within the organization and published on the company website for full transparency